Cookies help us deliver the best experience on our website. By using our website, you agree to our use of cookies Dismiss

How to go digital to help save costs

Alexander Buchmann, managing director, Hanseaticsoft. Alexander Buchmann, managing director, Hanseaticsoft.

The demand for digital technology has risen tenfold as maritime businesses embrace new ways of working during the coronavirus pandemic, according to satcom specialist IEC Telecom[1].

Alexander Buchmann, managing director, Hanseaticsoft has voiced his support for this view and says they have seen increased demand for their maritime software solution in recent months, as companies seek new ways to operate more efficiently and make cost savings.

Mr Buchmann explained: “The COVID-19 crisis has had a major impact on shipping companies, disrupting their operations, and changing their normal working practices, with more staff working remotely.  Whereas historically, shipping companies were slow adopters of technology, many are now accelerating their digital strategy. Many companies are realising that technology could improve collaboration between teams on shore and at sea, create a connected workplace culture and generate major cost and efficiency savings.”

A new study, “Maritime Digitalisation Playbook,” produced by members of Maritime Singapore, highlights that when companies digitalise their processes, they increase performance, focus more deeply on innovation, and create more value[2]. The study highlights that digitalisation needs to be on the agenda for shipping companies, because ‘competitors are doing it’ and there is a need to ‘future-proof’ business

Mr Buchmann says that by switching from managing different tasks using a variety of solutions, or even handling them paper-based, to one centralised cloud-based system, such as Hanseatisoft’s Cloud Fleet Manager (CFM), it is possible to work regardless of location and to gain the competitive advantage.

Software is helping shipping companies with their digitisation, automating their processes, and creating connected workplaces that support strategic business goals. Having an innovative solution in place makes it possible to centralise all information and data to share insights with employees as well as crews at sea or external partners. The company says 25 per cent of daily working time can be saved by using CFM which would otherwise be wasted by searching for and validating data.

But not only the reliable access to data can help a company to reduce expenses. Purchasing, crew management, scheduling of vessels, risk assessment or maintenance of the fleet are also some of the areas in which cost savings can be realised as a result of digitalisation.

Key areas of a ships operation that can be digitalised to save time and money:

Purchasing – using technology companies can automate their entire purchasing processes and gain real time visibility into their budgets and operating expenditure (OPEX). They can keep on top of their stock taking and purchases and managers can even approve purchases on the go. Managers no longer need to pick up the phone to request prices or place orders, they can access the latest offers and deals automatically in real time, enabling them to make more informed and faster purchasing decisions. Using an advanced solution, it is also possible to directly integrate third party e-procurement platforms such as ShipServ or SeaProc, further accelerating the procurement process since everything is handled in a single solution.

Managing crews - many companies are using software to manage every aspect of their crewing. This includes planning staff and checking their availability, managing their contracts, planning their working and resting hours - ensuring they are in line with regulations and even checking the validity of seafarers’ documents. Automating such processes saves companies significant time and money spent in administration.

Maintenance – Going digital can give shipping companies full visibility of their fleet status and their maintenance jobs, so they can manage them and cost them more efficiently and enable crews to see immediately  which jobs are most critical so they can carry them out quickly and productively. Leveraging modern solutions in the market, does not only streamline processes but also brings the possibility to accelerate a variety of tasks. For example, using the Maintenance module of CFM, once a specific maintenance job has been defined, it can simply be initiated again and again.

Information sharing – using software, companies can centralise and share information easily with all staff, which can transform the way they operate. For example, sending out a fire drill procedure can be done in one click to all the vessels that need it. This speeds up communications and saves fleet managers from having to manually send instructions or check if all vessels have received them.

Technology can also change how information is exchanged and accessed. Using a cloud solution, companies no longer need to send emails back and forth, requesting or forwarding information. Data is entered once at one end and automatically made available to everybody else regardless of their or location, improving communication and collaboration and reducing a great deal of time spent on administrative tasks.

“Going digital can help companies manage all elements of their operations more efficiently and cost effectively. As more shipping companies have access to the internet at sea, they can take advantage of cloud-based solutions and mobile apps onboard to transform how they operate, saving time and money and ensuring their business will be more resilient and competitive in a post-COVID world.”



Related items

  • Wärtsilä Voyage delivers cloud-based simulators to Massachusetts Maritime Academy

    Wärtsilä Voyage will supply two of its advanced cloud-based simulation solutions to the Massachusetts Maritime Academy (MMA) in the USA under a one-year agreement. This will allow cadets at the Academy to continue receiving safe and effective navigational training, despite restrictions imposed because of the COVID-19 pandemic.

  • Connectivity during COVID vital to seafarers’ mental health, says Hanseaticsoft

    To mark World Mental Health Day on 10th October, Hanseaticsoft is urging shipping companies to ensure seafarers have good connectivity at sea so that they are not left isolated from family and friends, especially during the COVID-19 pandemic.

  • KONGSBERG delivers navigation simulator to Singapore maritime safety centre

    Kongsberg Digital has signed a contract to deliver an Advanced Navigation Research Simulator (ANRS) to the newly-established Centre of Excellence in Maritime Safety, CEMS, in Singapore.

  • V. Group releases Life After Lockdown paper

    Ship management company V.Group has released its second discussion paper in the ‘Life After Lockdown’ series, examining the acceleration of digital engagement.

    Each paper focusses on a specific area of maritime operations affected by the COVID-19 pandemic and sets out key lessons learned. 

    The first paper discussed crew engagement post Coronavirus whilst the second is entitled “The acceleration of digital engagement.”

    Each paper aims to challenge long-established ways the shipping industry operates by posing questions and inviting the views of others in the industry.

    The second paper, a 20-page document, explores whether the pandemic could be a catalyst for change, challenging entrenched ways of working in the maritime sector. It looks at the industry’s use of small data, the impact of digitalisation on crew wellbeing as well as digitalisation’s role as a tool to drive environmental change.  

    Stephen Macfarlane, Information Systems director at V.Group, said: “There’s no doubt the pandemic has been a catalyst for change and as we look to the future, this paper explores the extent to which it has accelerated the move towards digitalisation and digital engagement.  There’s no doubt the industry has taken great strides in recent years, but the pandemic and resulting lockdown has certainly had an impact and it’s vital we learn from this.

    “We’ve all been forced to change the way we work and communicate with each other and the paper discusses whether the move towards a more digital workforce could be a long-term change.”

    To download a copy of the second paper “The acceleration of digital engagement” click here 

  • DNV GL certifies Hanseaticsoft’s Cloud Fleet Manager Maintenance module

    German-based maritime software provider Hanseaticsoft has announced that its cloud-based planned maintenance solution has been certified by DNV GL, highlighting its compliance with all recognised industry standards. This module was also recently certified by Lloyd’s Register.

Joomla SEF URLs by Artio


Register or Login to view even more of our content. Basic registration is free.

Register now

Digital Ship magazine provides the latest information about maritime satellite communications technology, software systems, navigation technology, computer networks, data management and TMSA. It is published ten times a year.


Digital Ship Ltd
Digital Ship - Digital Energy Journal
39-41 North Road
N7 9DP
United Kingdom

Copyright © 2020 Digital Ship Ltd. All rights reserved           Cookie Policy         Privacy Policy